Nat Robinson

In progress

Contact Us

Redesigning how customers get help

Redesigning how customers get help

Redesigning how customers get help

Aligning business and customer needs to make getting help easier

Customers didn’t know where to go when something went wrong. I pushed back on a quick win brief to redesign contact routing end-to-end, and expanded the project’s scope in the process

43%

projected reduction in workload for one contact area

70%

projected reduction in multi-contact queries

Role

Product Designer leading the experience

Timeframe

2025–2026, currently in phased rollout

Key call

Pushed back on a “combine everything into one form” quick win and got the project’s scope expanded

An iPad and iPhone on a green background showing the Contact Us landing screen.
An iPad and iPhone on a green background showing the Contact Us landing screen.

Customers didn’t know which form or contact method to use when something went wrong with an order, so they’d guess, often picking the wrong route, leaving out details agents needed, or contacting Customer Care multiple times for the same issue. Discovery found that just four contact reasons were driving 57% of unresolved first-contact queries, which is what pushed me to fight for a proper redesign instead of a quick fix. The work also seeded a self-service refunds flow: I sketched the UI direction during this discovery, and a colleague later secured business buy-in and worked out the refund-eligibility logic, before I came back to design it in full across web and app.

iPad close-up showing the selected state on the Online order option, with a green border highlighting the choice.
Two iPhones side by side showing the Contact Us main screen and a zoomed sub-menu after selecting a query type.
Side-by-side comparison of the old contact-form grid layout and the new Contact Us page with recommendation-led routing.

Before and after: the old generic contact-form grid versus the new, triage-led routing

Four-phone strip showing the flow from the landing screen through category and sub-reason selection to the recommended contact methods.
Two-panel comparison of a compact recommendation card and the full screen listing all contact options.
Grid of Online order and An item is missing option cards in default, hover, and selected states.

Default, hover, and selected states for the query-type cards

Six-phone strip showing the Automated Refunds flow from My Orders through reporting an issue, selecting a reason, confirming, to a Refund on the way success screen.

The self-service refunds flow this project’s groundwork helped shape

Person checking their phone at a café table, with the Contact Us screen showing options like Live chat and WhatsApp.

“Demonstrates a deep understanding of customer and user needs and frustration. She designs interfaces that streamline ticket routing, minimize clicks, and present contextual information right when it’s needed, as seen in the Contact Us Redesign Project.”

Nina Ricketts - Head of Product Design & Research at Waitrose

Nat Robinson — Product Designer